Help Index: Doc Manager Help

The doc manager script allows a site owner to easily add downloadable files and images and a library type format.  The information below will help you get started quickly using the doc manager script.

Overview

The doc manager script module allows website owners to easily manage files available for download by their website visitors.

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Configuration Options

Acceptable file types: These are the types of files that you are allowed to make available to your visitors.  Typical files types are the following:

  • .pdf - Portable downloadable format

  • .zip - Compressed format

*You can allow any file types to be downloadable, but we do not recommend for security reasons any executable files such as those ending in .exe, .cgi, .pl, etc.
 
Default items per page: The downloadable items that your visitors see are shown in a vertical listing format.  Setting this option will determine how many in the list will show up per page.
 
Icon width: This will specify how wide the thumbnail images will be in the listings to your visitors.
 
Standard info fields: These are fields that are default in the system.
 
Optional info fields: If you want to add customized fields such as version, size, chapter (if a book or manual), etc. then you can specify those here.  These fields can be shown in the listings page that your visitors see.
 

Manage downloadable documents

You can manage (add/remove/edit) document listings by clicking on the "Manage Documents" link.

Add new document to your list:

  1. Click on the "Add New Item" button

  2. Fill in the fields accordingly

  3. Click on the "Add Item" button at the bottom when you are finished

Manage documents within your list:

  1. Within the "Doc Manager" section you will see a list of documents available to your visitors.

  2. Click on the "edit" button

Delete documents from your list:

  1. Within the "Doc Manager" section you will see a list of documents available to your visitors.

  2. Check the box to the right of the document you want removed and click on the "Delete Selected Items" button.

Changing the status of the documents within your list:

  1. Active:  This specifies that your website visitors can view the document in your list.

  2. Disabled:  This specifies that your visitors can NOT see the document, however it's not deleted from your system.  Making a document disabled is beneficial if you want to temporarily disable a document, but allows you to make it "Active" again when ready to avoid having to recreate the document listing all over again.

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Add the Doc Manager visitor page to your website

Steps:

  1. You will need to modify the following template to match the rest of your website in case you haven't done it yet.
    cgi-bin/master/cgitpl/gl_visitors.txt
    *Click here for additional help on how to modify this template

  2. Simply create a button or link on your home page to the following url:
    http://www.(your_domain_name).com/cgi-bin/doc-manager/visitor.cgi

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Customizing help files

If you want to provide your members with a more extensive or "modified" version of help files you can by doing the following: 

Step:

  1. Using your html editor on your pc, modify the following template:
    help-scripts/help-doc-manager.htm

  2. Simply save the file with your new design and move it over to the server.

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